The Staff Assistant the primary responsibility for providing substantive administrative and management support work, for Administrators which contributes to the effective and efficient operation of the office and/or its program(s).
Duties and Responsibilities
Analyzes facts and circumstances involved in making recommendations for solving administrative problems with the limits of standards or acceptable management and administrative practices. Analyzes and develops new ways to improve the accuracy, adequacy, timeliness, and validity of data for dissemination information abut the program. Conducts research into matter of general or specific concerns, which fulfills the requirements of the program. Provides research references and advisory services for the supervisor in successfully fulfilling the requirements of the program. Manages and controls incoming correspondence, forms and assignments. Ensures that all documents requiring the supervisor’s signature are recorded. Reviews documents prepared for the supervisor’s signature to ensure that the materials are grammatically accurate and that all supporting documents are provided. Ensures that the practices and procedures related to correspondence, and maintains various types of logs, records, and filing systems for the office. Recommends procedural changes to improve, expedite and eliminate office management problems.
Develops and maintains a comprehensive annual calendar of activities, programs and requirements. Ensures timeliness of programs and activities and attainment of identified objectives; identifies and prepares required issuances for presentation to the supervisor. Makes extensive travel arrangements, making complete arrangements for large conferences, preparing documents for training and seminars. Keep abreast of new or revised administrative policies and procedures to the office. Assures that action of an administrative nature, originating within the agency, comply with established guidelines and requirements. Assists the supervisor in coordinating and monitoring practices and procedures utilized by the support staff to ensure compliance with all applicable regulations and procedures. Responds to written inquiries and administrative problems brought to supervisor by members of the immediate staff. Notifies the appropriate staff members of the need for information.
QUALFICATION AND EDUCATION
Must possess at least one (1) year of specialized experience equivalent to the grade 9 level. Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills and abilities to successfully perform the duties of the position including but are not limited to evaluating facts and circumstances involved in making recommendations for solving administrative practices; analyzing and developing new ways to improve the accuracy, adequacy, timeliness, and validity of data for dissemination information about the program, etc.
An equivalent combination of education, training and experience.
LICENSE AND CERTIFICATION
WORKING CONDITIONS/ ENVIRONMENT
Work is performed in an office setting, which has adequate light, heat and ventilation. The work is primary sedentary in nature.
OTHER SIGNIFICANT FACTS
Tour of Duty: 8:00am- 4:30pmof 8:30 to 5pm Monday through Friday
Location: Adjudication Services Administration, 955 L'Enfant Plaza, Washington, DC 20024
Collective Bargaining Unit (Non- Union): This position is not covered under a collective bargaining agreement.
Duration of Appointment Career Services Permanent Appointment
Position Designation: This position is designated as Security Sensitive and therefore that incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC personnel regulations, Suitability. This Position Requires A Pre-Employment Criminal Background Check.
Vaccination Requirement: The Government of the District of Columbia values the safety of our employees, our residents, and our visitors. In support of these values, if you are selected for this job you must be fully vaccinated against COVID-19, except when vaccination is not medically advised or violates your sincerely held religious beliefs. If you are invited to join our team, you must submit proof that you are fully vaccinated against COVID 19 to your initial HR representative, or you must request an exemption from your representative. New employees must either provided proof of vaccination or be granted a medical or religious exemption before working with the Government of the District of Columbia.
Equal Opportunity Employer: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will received consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.