Condition of Employment
As required by Executive Order 14042, if selected, you will be required to be vaccinated against COVID-19 and submit documentation of proof of vaccination or apply for and receive a University-approved accommodation before beginning employment with the University.
Note for Current UM Employees
Current employees must apply internally via connectU > connectu.olemiss.edu
Definition of Class
This position performs complex clerical duties and related work to assist and relieve administrative personnel. The incumbent exercises initiative and judgment in planning, organizing, and setting up proper forms for departmental correspondence, records, and reports and provides guidance to support staff. This position reports to a departmental supervisor.
Examples of Work Performed
Transcribes dictation, types technical/non-technical letters, memos, reports, records, and other similar documents from rough draft, corrected copy, dictated notes or transcribing machine recording, requiring initiative and judgment to plan, organize, and set up in proper form.
Compiles information, prepares regular or special reports on departmental activities, maintains departmental personnel records, develops and maintains spreadsheet of departmental records, maintains filing system, and provides necessary documents for staff members' use in meetings.
Screens incoming correspondence and routes to appropriate individual or department and may compose replies for approval or signature of supervisor.
Answers telephone, takes messages, answers departmental inquiries and assists in problem solving in accordance with general instructions.
Prepares travel authorizations and reimbursements for the department.
Schedules meetings, arranges appointments, and makes travel reservations as requested.
Guides and instructs assigned clerical employees as required.
Prepares forms and purchase requisitions and monitors departmental budget.
Orders and inventories office supplies and equipment when necessary.
Organizes and prioritizes workload within the department.
Ensures all assigned tasks are in compliance with department, University, Southeastern Conference, and NCAA rules and regulations.
Performs related duties or similar as required or assigned.
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.
Performs complex clerical duties such as transcribing dictation, typing, compiling information, maintaining records and filing systems, and answering the telephone.
Schedules meetings, arranges appointments, and makes travel arrangements.
Orders and inventories office supplies and equipment.
Monitors departmental budget.
Graduation from a standard four-year high school or equivalent (GED).
One (1) year of experience related to the above described duties.
Additional Requirement (for Japanese Outreach Programs only):
Must be able to speak, read, and write Japanese
To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.
Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.