This position performs technical duties in the maintenance of department records. Job Duties
Enters and retrieves data from a variety of computerized databases, including GCIC/NCIC database.
Reviews and prepares citations and accident and incident reports for court personnel.
Receives fees for requested reports; records receipts, balances cash drawer, and prepares deposits.
Scans and indexes records and reports.
Assists officers and court personnel with records requests.
Processes open records requests.
Prepares case files.
Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
Prepares files for storage.
Prepares a variety of regular and special reports.
Performs related duties.
Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Possession of or ability to readily obtain GCIC/NCIC certification.
Knowledge, Skills and Abilities
Knowledge Required By The Position –
Knowledge of modern office practices and procedures.
Knowledge of city and departmental policies and procedures.
Knowledge of computers and job-related software programs.
Knowledge of records management guidelines.
Knowledge of GCIC/NCIC policies and procedures.
Knowledge of open records laws.
Skill in prioritizing and organizing work.
Skill in the provision of customer services.
Skill in the maintenance of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
The work is typically performed in an office.
The Records Supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.
Guidelines include city and department policies and procedures, GCIC/ NCIC regulations, state open records laws, and state records retention guidelines. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related technical and customer service duties.Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to perform technical duties in the maintenance and processing of department records. Successful performance contributes to the efficiency and effectiveness of department operations.
Contacts are typically with co-workers, other city employees, representatives of other law enforcement agencies, court personnel, attorneys, insurance company representatives, and members of the general public.
Contacts are typically to give or exchange information, resolve problems, and provide services.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None. Job Advertisement
The beginning salary will fall within the pay range listed above, depending on qualifications. Disclaimer
The City of Lawrenceville is an Equal Opportunity Employer. All qualified applications will receive consideration for employment regardless of race, color, religion, sex, national origin, disability or any other status protected by applicable Federal, State, or local laws.
We appreciate your interest in employment with The City of Lawrenceville. If you are selected for further consideration, we will be in touch with you directly. Due to the large volume of applications we receive, we will only contact the applicants who have been selected for an interview. Application Special Instructions
The following documents are REQUIRED in order for your application to be complete:
Please attach a copy of your resume.
Please attach a copy of high school diploma or equivalent.
Please attach a copy of GCIC/NCIC certification, if applicable.