Library Clerk

Purpose Statement

The job of Library Clerk is done for the purpose/s of performing clerical duties in the library including but

not limited to processing new library materials; maintaining the circulation desk and records, shelving

books, and producing overdue notices.

Essential Functions

Answers phone calls for the purpose of providing information and assistance to teachers, parents, and

administrators.

Assists staff and students for the purpose of locating desired and requested library books and textbook

resource materials: using library software (Destiny), online resources and the Internet: explaining library

procedures, scheduling classes to use the library and conducting setup for meetings held in the library.

Conducts inventory of library and media materials for the purpose of discarding worn or obsolete

materials and repairing damaged materials, providing a more current copyright dated collection.

Maintains records of overdue materials for the purpose of sending notices to students, parents, and

teachers; collects fees for damaged or lost books and generates monthly circulation statistics.

Maintains and runs the circulation desk for the purpose of library efficiency and organization; checking

in/out library and textbook materials to patrons.

Meets periodically with school administration for the purpose of discussing library goals, selecting library

materials, and or reviewing opening/closing procedures.

Monitors student activity for the purpose of maintaining acceptable behavior.

Operates computers and library software for the purpose of cataloging and processing professional

library materials, new books, magazines, audiovisual materials, and other instructional materials in the

library collection; searches computer database for book reviews, and creates marc records accepted by

library standards.

Operates, maintains, and supervises the library media center for the purpose of providing ongoing library

education and access to students and staff.

Participates in meetings, in-service training, workshops, etc. as required for the purpose of conveying

and/or gathering information required to perform job functions.

Participates in special projects and community functions (e.g. book fairs and/or author visits, etc.) for the

purpose of promoting the use and enjoyment of literature.

Reads stories aloud to students for the purpose of providing a positive and educational library

experience.

Receives, packs/unpacks boxes of books and other instructional materials for the purpose of inspecting,

loading, and unloading incoming and outgoing shipments and transferring and receiving materials

to/from another site.

Re-shelves returned books and other materials in a timely manner for the purpose of library efficiency

and organization, providing a functional and attractive Library Media Center.

Library Clerk Page 1 of 2

Other Functions

Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of

the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing

job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:

performing standard bookkeeping preparing and maintaining accurate records adhering to safety practices using

pertinent software applications operating standard office equipment.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read

and follow instructions; and understand multi-step written and oral instructions. Specific knowledge based

competencies required to satisfactorily perform the functions of the job include: age appropriate activities, business

telephone etiquette, safety practices and procedures; and common instructional media equipment and/or software.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and consider

a number of factors when using equipment. Flexibility is required to work with others in a wide variety of

circumstances; work with data utilizing specific, defined processes; and operate equipment using standardized

methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and

utilize specific, job-related equipment. Problem solving with data requires following prescribed guidelines; and

problem solving with equipment is moderate. Specific ability based competencies required to satisfactorily perform

the functions of the job include: displaying mechanical aptitude establishing and maintaining effective working

relationships working with constant interruptions communicating with diverse groups displaying tact and courtesy

maintaining confidentiality working as part of a team setting priorities meeting deadlines and schedules adapting to

changing work priorities.

Responsibility

Responsibilities include: working under direct supervision using standardized procedures; providing information

and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often

required to perform the job's functions. .

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands:

significant lifting, carrying, pushing, and/or pulling, some climbing and balancing, frequent stooping, kneeling,

crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 25% sitting, 37% walking,

and 38% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience is desired.

Education: High school diploma or equivalent.

Equivalency: .

Recommended Skills

• Phone etiquette
• Mechanical knowledge