Judicial Services Specialist Full Time

Initial Posting Date:
11/19/2021

Application Deadline:
12/06/2021

Agency:
Judicial Department

Salary Range:
$2,835 – $4,614

Position Type:
Employee

Position Title:
Judicial Services Specialist 2 (Family Court Clerk)

Job Description:
VACCINATION POLICY UPDATE: The policy of the Oregon Judicial Department requires all new employees, rehired employees and new temporary employees to initiate COVID-19 vaccination prior to hire and complete their COVID-19 vaccination series no later than 30 days post-hire, unless the employee receives a medical or religious exception/accommodation. New employees must submit vaccination documentation or be approved for an exception/accommodation prior to commencing employment. OJD requires additional safety measures for unvaccinated employees that may include bi-weekly testing. For more information email OJD.hrsd@ojd.state.or.us .

Application Tips

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REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes listed below. It is important that you attach a cover letter and provide examples of when you performed similar work to what is in the Requested Skills and Attributes . This means that a generic cover letter you have used to apply for other jobs is likely not enough to get you an interview. We read every letter , and we are looking for candidates that follow these instructions and provide the information we need to make a decision. Prepare your cover letter before starting your Workday application.

REQUIRED : a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.

Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes , listed below.

You must follow all Instructions to be considered for this position.

Failure to provide a completed work history and cover letter will result in your removal from consideration.

We are hiring a Family Court Clerk (Judicial Services Specialist 2) to join the Josephine County Circuit Court .

As a Family Court Clerk …

Much of your day is spent processing documents on domestic relations, restraining orders, filiation, and juvenile matters. This includes opening new cases, examining paperwork for accuracy, inputting and scanning case data in the court’s internal software system, calendaring, and routing documents to judges.

You will also assist litigants and attorneys in using the court system and inform them of court procedures and policies; and, answer questions related to court procedure and the status of domestic relations, adoption, filiation, and juvenile cases.

Customer service will be part of your duties. You will assist the public at the counter and via phone by answering questions and supplying forms for cases, processing charges via card, check or cash payments in person, by telephone, or by posting credit to appropriate accounts. You will maintain the cash drawer following court practices.

You will use established policies and procedures to perform your work, while also ensuring statutory requirements are met. Most importantly, you will be part of our justice system that ensures peoples’ cases are heard impartially and in a timely manner.

Assigned tasks may be changed to accommodate workload and organizational needs. Previous experience in a court or legal environment is not required. We welcome all candidates who are inspired by our work and mission .

Instructions for Cover Letter, Work History or Resume

This recruitment requires a cover letter and complete work history tha t addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:

Attach your updated resume in the Resume / CV / Cover Letter section of the application.

OR

Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.

Address the cover letter “To the Hiring Manager.”

In the body of your cover letter, please include responses to all six (6) of the Requested Skills and Attributes (see below).

All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume for full consideration.)

The qualified candidate must have at least one (1) year of responsible, clerical experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

AND

Possession of a high school diploma or GED, or equivalent life or work experience.

OR

Any combination of education and experience equivalent to two (2) years that typically supports the knowledge, skills, and abilities for this position.

Special Qualifications

(These must be verifiable in your application.)

None.

Requested Skills and Attributes

(These must be verifiable in your application and addressed in your cover letter for full consideration.)

Experience performing a variety of clerical or administrative support tasks in a busy business or professional setting.

Experience providing customer service to people who are facing challenging life circumstances or highly stressful situations.

Experience maintaining accuracy and meeting deadlines despite frequent interruption or distracting surroundings.

Experience explaining processes, procedures, or policies to a wide audience.

Experience identifying and safeguarding confidential information and materials.

Experience using computers and a variety of applications to enter and retrieve data.

WORKING CONDITIONS

This is a full-time position and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. It is eligible for overtime compensation for hours worked in excess of 40 per work week.

Occasional after-hours or overtime work may be required.

Frequent phone and in-person contact with people from diverse backgrounds.

Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.

Regular use of the following equipment: telephone, personal computer with multiple monitors, copy machine, fax machine, and scanner.

Daily data entry with extended periods of sitting or standing.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility

OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans' Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations

Because of the Oregon Judicial Department's role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity,

Employee Benefits

Questions and Support

If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx .

For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.

THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

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