Internal Only – This position is open to current Auditor's office employees working in Courthouse union covered positions only.
Performs a variety of complex and technical senior level clerical and office tasks, requiring comprehensive knowledge of departmental and/or County-wide functions and procedures to perform work and to provide detailed, technical servicing to the public. Incumbents may lead lower graded employees or volunteer staff members.
Example of Duties
Independently prepares, maintains and disseminates detailed records, logs, and statistics; establishes and updates manual and computerized record keeping systems; verifies data, then enters and edits reports or information; retains and retrieves files, requiring knowledge of department procedures.
Types and distributes forms, correspondence, reports, contracts, memoranda, statistics, and schedules from hand written drafts or notes, transcription, or verbal instructions by using office machines such as typewriter, word processor, computer terminal, adding machine, photocopier, and other standard office equipment. Composes and proofs material to assure proper layout, grammatical composition and inclusion of all pertinent information.
Initiates completion of regularly recurring reports and standard form letters. Maintains accumulative records, making periodic audits as necessary; maintains follow-up system on reports and other forms requiring action on periodic basis.
Searches files and records for readily identifiable information as directed or based on County policies and legal requirements. Obtains information form others as necessary to complete assignment.
May locate properties on maps by legal description, parcel numbers, and addresses and compile necessary information for appraisals, levy rate calculations, tax assessments, records of ownership, etc.
Compiles data from varied sources and makes summary reports. May involve complex statistical calculations and tabulations in accordance with established formulas and equations.
Contributes to the economic efficiency of the department by monitoring certain departmental expenditures and billing systems, tracking and reconciling accounts, payments, cash balances, and performing other related bookkeeping functions. May assist in the preparation of unit payroll.
Greet and assists the public, staff, and other agencies by phone or in person by providing detailed and/or technical information as authorized from sources such as published manuals, directories and procedures, calendars of events and staff schedules; refers inquiries/visitors to appropriate department or individual when necessary.
Assists the public by issuing standard, routine and more complex license and permits; assisting the public in completing complex forms and applications; and processing or receiving various applications, registration forms, documents, and other forms, and/or scheduling appointments.
Receives, receipts, and records fees; performs various posting and balancing of assigned portions of records and accounts.
Records and/or microfilms County documents; indexes and files films, and sends duplicate copies to appropriate departments.
May participate in the training and/or work direction of lower graded employees or volunteer staff members.
Performs other related duties as assigned.
High school diploma or GED, and three years of progressively responsible clerical experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job.
Valid Driver's License required for some positions.
Notary Public License, or ability to obtain license, required for some positions.
Knowledge, Skills, & Abilities
Thorough knowledge of office practices, procedures, and equipment.
Comprehensive knowledge of the functions and procedures of a specific department and general knowledge of County-wide departmental functions and procedures.
Knowledge of basic math, including the ability to add, subtract, multiply, and divide accurately.
Knowledge of and ability to apply business English, composition, grammar, spelling, punctuation, and letter format.
Knowledge of bookkeeping practices and procedures.
Excellent oral communications skills to explain policies and procedures and to deal with other employees, agencies and the general public using courtesy, tact and good judgment.
Skill in operating standard office equipment such as typewriter, computer terminal, work processor, transcriber, calculator, and photocopier.
Ability to read, understand, and apply and explain County/department policies and procedures and legal requirements applicable to the area of assignment.
Ability to work independently, organizing work with a minimum of supervision.
Ability to establish and maintain complex manual and computerized filing and record keeping systems.
Ability to work quickly, accurately, and thoroughly with close attention to detail to meet deadlines.
Ability to type at level required for specific position.