High School Library Secretary Full Time

• JobID: 2287

Position Type:
Secretarial/Clerical/High School Secretary – 10 months

Date Posted:
11/19/2021

Location:
Helena High School

High School Secretary – Library
Helena High School

This full-time ten-month per year position provides general library secretary support for Helena High School. Qualifications include: high school diploma or equivalent; one year of secretarial experience and/or training or an equivalent combination of education, training, and experience as determined by the district. Experience with word processing, spreadsheets, newsletter publishing, and PowerSchool or other similar computerized facility management software is desired. Prior successful experience working in a library setting and with the general public is preferred. Entry level salary is $17.79 per hour without in district recognized experience and includes a comprehensive benefit package including coverage during the summer break.

Required application materials include: completed district online application, letter of interest, resume and references. Initial application deadline for this position is November 24, 2021. This position will remain open until filled. Helena School District is an EEO employer.

District online application is available at: https://helenaschools.org/departments/human-resources/join-our-team/

Helena Public Schools
Position Description
Position Title: Library Secretary – High School
Department: High School
Reports To: Principal
Prepared By: Human Resources Date: November 2021

SUMMARY: Assist librarians in professional duties as required, such as building category collections for class units, supervising student assistants, and helping library patrons find and use library materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
Supervise student patrons and general library operations in daily rotation with librarians and when librarians are unavailable while teaching classes. Provide technical support with collection management: Monitor checkouts and send overdue notices. Enter fines in PowerSchool. Coordinate, ship and receive interlibrary loans daily. Assist with annual inventory of HHS Library materials. Keep track daily of all statistics regarding use of library and computer labs, as well as circulation and collection status. Compile year-end report of use for librarians and principal.

GENERAL LIBRARY RESPONSIBILITIES:

• Supervise student patrons and general library operations in daily rotation with librarians and when librarians are unavailable while teaching classes.
• Technical support with collection management: Monitor checkouts and send overdue notices. Enter fines in PowerSchool. Coordinate, ship and receive interlibrary loans daily.
• Assist with annual inventory of HHS Library materials.
• Keep track daily of all statistics regarding use of library and computer labs, as well as circulation and collection status. Compile year-end report of use for librarians and principal.
• Assist librarians in professional duties as required, such as building category collections for class units, supervising student assistants, and helping library patrons find and use library materials.

BUDGET AND ACCOUNTING RESPONSIBILITIES:

• Manage budget records. Draft purchase orders and submit direct pays through Ivisions software. Maintain bookkeeping and reconcile records. Serve as liaison between library and budget office. Resolve issues with vendors.
• Order library books, databases and supplies for library.

TEXTBOOK MANAGER RESPONSIBILITIES:

• Inventory textbooks
• Work with principal, department chairs and District curriculum office to determine textbook needs and to order textbooks.
• Process and catalog textbooks for circulation.
• Assist teachers with check in and check out procedures.
• Gather old unused textbooks and arrange for recycling.

SUPERVISORY RESPONSIBILITIES:
None

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) and one-year of secretarial experience or training or an equivalent combination of experience and training as determined by the district.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before parents, staff and students.

MATHEMATICAL SKILLS:
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:
Ability to pass a typing test at 55 words per minute. Demonstrated ability to operate a personal and mainframe computer and related software. Ability to develop effective working relationships with students, staff and the school community. Patience in dealing with members of the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is almost continuously required to sit; talk; hear; and use hands to finger, handle or feel. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms and continuously will repeat the same hand, arm or finger motion many times as in typing. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the school community, staff and students. The employee frequently will be required to meet multiple demands from several people.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Job Type: Full-time

Recommended Skills

• Word processing
• Writing skills
• Typing
• Library services