THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.
The City of Oceanside, CA (population 177,000) is a thriving beachfront community centrally located in the heart of the beautiful Southern California coastline. Located just 83 miles south of Los Angeles, Oceanside is among the region's best places to escape the hustle-and-bustle of crowded cities nearby. The City enjoys proximity to all major Southern California destinations, while maintaining its coastal beauty and autonomy.
The City Clerk and staff are unbiased public servants who promote open government and transparency of information by providing a link between citizens and government. The Office of the City Clerk serves as the compliance officer for federal, state, and local statutes, including the Political Reform Act, the Brown Act, and the Public Records Act. This is achieved by coordinating the legislative process, administering city elections, and managing city records with integrity, accuracy and independence.
The City of Oceanside is currently accepting applications for current and future vacancies for the position of Document Technician. There is currently one vacancy in the City Clerk's Office.
The ideal candidate is for Document Technician would be organized and detailed orientated. They would be familiar with data base systems and have the ability to maintain records and spreadsheets for future public records requests.
The ideal candidate would have some experience with tracking meeting minutes and have the ability to interpret political discussions.
The City Clerk's office is often the frontline for the community to obtain records and information. The role of Document Technician is critical in providing that connection between the public and the local government.
If you are looking for an opportunity to serve your community and local government this is the opportunity for you.
Examples of Duties
The Document Technician processes, logs, and tracks legislative documents; maintains document database and creates reports; prepares agendas and City Council summaries; sets up, maintains and archives (through document imaging) department files and filing system; certifies and accepts documents for the City; researches and responds to public requests for information and copies; writes, formats, edits and summarizes minutes from a tape recording of City Council meetings and Commission meetings; researches additional information for completeness of minutes package; updates various databases; tracks the status of minutes and archives preparation of backup materials for minutes; processes incoming and outgoing City mail; receives, processes, and tracks claims, summons and complaints for the City; screens telephone and office callers and may serve as receptionist as needed; distributes mail; prepares mailings; operates a computer terminal for word processing and data entry duties; does photocopying; assists in interpreting departmental policies and procedures; develops and maintains cooperation with other agencies, groups and individuals in the coordination of departmental activities; may function as a lead worker over other clerical staff; and performs related duties and responsibilities as required.
Data base systems and word processing.
Document Imaging system.
Legislative document requirements.
Modern office practices, procedures and standard office equipment.
Proper English usage, spelling, grammar and punctuation.
Departmental policies and procedures.
Principles of business letter writing and basic report preparation.
Edit, summarize, and interpret political discussions.
Prepare clear and accurate typewritten records and minutes.
Operate a variety of office equipment, including a computer.
Pay attention to detail and follow-up.
Set up and maintain filing system.
Compose routine correspondence independently.
Maintain clerical records and prepare reports of moderate complexity.
Collect, organize and assemble data for reports, agendas and correspondence.
Train, assign and direct the work of employees.
Prepare clear and concise reports.
Understand and follow oral and written instructions.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain mental capacity which allows for effective interaction and communication with others.
Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
Experience and Training
Experience: Four years of increasingly responsible clerical experience preferably with one year of experience working with legislative documents.
Training: Equivalent to the completion of the twelfth grade.
License/Certificate: Possession of, or ability to obtain, a valid California driver's license.
Working Conditions and Selection Process
Environmental Conditions:Office environment; exposure to computer screens.
Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time, manual dexterity for operating a computer terminal with keyboard.
Selection Process: All applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include a written and/or oral examination to assess job-related education, experience and training. Candidates who successfully complete the examination process will be placed on an eligible list according to their scores and will remain eligible for employment consideration for a minimum of six months.
Note: Prospective candidates will undergo a background reference check and a medical examination, a drug screening may be required.
RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.
CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.