The City of Avondale has an opportunity for a Court Clerk I assigned to the Avondale City Court. This is a full-time, non-exempt position with benefits.
This posting will close once we receive 250 applications or by 12/13/2021 at 11:59 pm MST, whichever comes first.
Performs responsible and varied legal clerical work in the City Court system, which involves considerable receipting of fines, fees, bonds, and restitution payments by mail, in public or by telephone, public and telephone contact work, processing, filing and reporting of case file information from public and law enforcement agencies in accordance with strict Court policies. Handles adverse, critical and confrontational situations in a stressful environment; establishes and maintains effective working relationships with coworkers and management and develop team interaction. The position requires great attention to detail and accuracy. The principle duties of this class are performed in a court and general office environment in compliance with court policies.
Provides customer service by responding to general questions, requests, court procedures and telephone calls regarding payments and court processes.
Maintains account records by processing bonds, reconciling cases, preparing receipts for fines, post bonds, ensuring proper deposit amounts, providing documentation of funds use, and preparing accounting forms according to court accounting procedures.
Prepares cases such as civil traffic, parking violations, city ordinances, and other civil matters in compliance with legal requirements and procedures. Files documents alphabetically, numerically, or by other prescribed methods.
Process Defensive Driving School checks, verify and file reports for monthly reconciliation.
Creates file folder for criminal traffic citations, routes citations, and provides scanned copies to Prosecutor.
Performs administrative duties by logging monies, sorting and distributing mail, receiving and processing payments, check the drop box for payments, filling out background search forms, and maintaining office supplies and equipment.
Verifies Warrant Validation List on a monthly basis, uses case management system to review against case files, files case files.
Files and dockets event codes on all Motions filed and Response from Prosecutor route to Judge or Clerk.
Processes compliance and non-compliance Diversion Program Reports and data entry in case management system.
Sentence civil traffic cases and issue payment orders.
High school diploma or GED equivalency. Work requires knowledge necessary to understand basic operational, technical, or office processes.
At least two (2) years of cash handling with customer service experience, or one (1) year cashiering experience with one (1) year legal clerk work.
Administrative Supreme Court Order: obtain 16 CO-JET credits annually.
This position will require a complete background investigation to include a polygraph, psychological exam and fingerprinting.
Valid Arizona Driver’s License at time of hire.
Work requires the ability to read, compose and comprehend simple instructions, general documents, and memos, short correspondence and reports.
Work requires the ability to perform general math calculations such as addition, subtraction, multiplication and division in all units of measure, using whole numbers, common fractions and decimals.
Work requires the ability to prepare written correspondence to communicate with management, other City employees, and the general public.
Planning responsibilities include arranging, maintaining court forms, verify packing lists and stock supplies.
Job has no responsibility for the direction or supervision of others.
Work requires analysis and judgment in accomplishing diversified duties. Work requires the exercise of independent thinking within the limits of policies, standards, and precedents. Ability to cope with rapidly changing work environment. Perform a variety of duties and responsibilities with accuracy and speed under pressure of time-sensitive deadlines.
The incumbents in this position contact others within the organization. These contacts may involve similar work units or departments within the City such as the Motor Vehicle Department and Collections which may be involved in decision making. In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations. Working with various state and federal agencies may also be required of the employee. Employee must maintain regular attendance. Ability to work in a constant state of alertness and safe manner.