Job Administrative and Clerical Support
Primary Location TN-Nashville-Vanderbilt Hospital (VUH)
Organization Medical Record Operations 108884
Shift First Shift
Birth Certificate Specialist (HIM Dept)
Processes birth certificate information and reports to state independently. Analyzes clinical documentation and abstracts all necessary data points needed to comply with regulatory requirements. Responds to requests for and coordinates the production of medical record documentation.
Interviews patients for birth certificate and paternity information requirements.
Transfers all required information to the appropriate government agency.
Completes state required paternity acknowledgement forms as a qualified notary public for the State of Tennessee.
Updates names of all newborns in the registration systems to reflect information gathered from the birth work sheets.
The responsibilities listed are a general overview of the position and additional duties may be assigned.
DATABASE KNOWLEDGE (INTERMEDIATE):– Knowledge and understanding of a database and how data is organized so that its contents can easily be accessed, managed, and updated.
QUALITY ASSURANCE (INTERMEDIATE):– Understands the goal of increasing organizational productivity and individual performance by making the products and services within your work assignments more efficient and more effective.
CRITICAL THINKING (INTERMEDIATE):– The objective analysis and evaluation of an issue in order to form a judgment.
COMPLIANCE (INTERMEDIATE):– Understanding the rules, regulations, sanctions and other statutory requirements, guidelines and instructions relating to governing bodies and organizations, both internally and externally.
VERBAL COMMUNICATION (INTERMEDIATE):– Ability to enunciate clearly, using appropriate voice control and body language. Effectively transmits technical and business ideas and information to others. Listens carefully to ascertain points being made before trying to be understood.
Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.
Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precedent.
Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas.
Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.
High School Diploma or GED (or equivalent experience) and 3 years experience
Licensure, Certification, and/or Registration (LCR):
Physical Requirements/Strengths needed & Physical Demands:
Light Work category requiring exertion up to 20 lbs. of force occasionally and uses negligible amounts of force to move objects.
Occasional: Standing: Remaining on one's feet without moving.
Occasional: Push/Pull: Exerting force to move objects away from or toward.
Occasional: Bending/Stooping: Trunk bending downward and forward by bending spine at waist requiring full use of lower extremities and back muscles
Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.
Occasional: Reaching below shoulders: Extending arms in any direction below shoulders.
Occasional: Handling: Seizing, holding, grasping, turning or otherwise working with hand or hands.
Occasional: Bimanual Dexterity: Requiring the use of both hands.
Frequent: Sitting: Remaining in seated position
Frequent: Walking: Moving about on foot.
Frequent: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another
Frequent: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.
Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.
Continuous: Communication: Expressing or exchanging written/verbal/electronic information.
Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information
Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.