The Office of the Chief Medical Examiner-Western District is seeking a full time, classified, Administrative Staff Assistant. This full time position will primarily work Monday-Friday, 8:15 a.m. until 5:00 p.m. with a 45 minute lunch break. The position is responsible for receiving in-person, telephone, or written inquiries regarding death investigations of the Virginia Office of the Chief Medical Examiner. Additionally, this position will support the district’s business manager and the four forensic pathologists with correspondence and other administrative/fiscal/personnel duties as needed. Duties include reception, greeting and screening visitors, correctly responding to requests for information/assistance for a wide variety of community partners to include grieving families/friends of the decedent, public safety, Commonwealth attorneys, public health officials, private attorneys, funeral industry partners, insurance companies and others. Successful candidate must be able to work independently, handle multiple deadlines, and respond for assistance requests routinely. May also require occasional travel throughout the district and state, ability to respond to disaster events as requested, ability to traverse rocky, uphill or otherwise unstable geographic locations. Please note: This position works in a morgue/forensic death investigation environment. There may be occasions in which job expectations require the incumbent to conduct duties in the morgue while forensic examinations are ongoing.
The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.
Adept at automated systems, word processing, using email, and maintaining electronic calendars; ability to enter large quantities of scientific and non-scientific data into the OCME database (VMEDS) with zero to minimal errors in data transfer.
Strong written and oral communications skills;
Highly adept at proofreading and editing correspondence and reports.
Ability to successfully interact and communicate with all levels of agency staff, government officials and the general public both orally and in writing.
Ability to respond to individual or organizational inquiries by phone, email, or fax.
Ability to work independently, be self-motivated and maintain confidentiality.
Related degree, advanced training, and/or equivalent experience/training in business administration, public health, or related field
Experience with the Virginia Department of Health Fiscal & Accounting System and the Virginia Department of Health Electronic Death Registration System
In accordance with Executive Directive #18, as a condition of employment, the Commonwealth of Virginia requires all Executive Branch employees, including new hires, to disclose their vaccination status. If you are the selected candidate, proof of vaccination will be required during new employee orientation on your first day of work. Employees that are not vaccinated must be tested weekly.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHS IG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, or other background checks prior to employment may be required for certain positions. Completion of Statement of Economic Interests will be required upon employment.
Special Instructions to Applicants
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:59 p.m. on the job closing date. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions.
As a V3 (Virginia Values Veterans) organization, VDH honors the Commonwealth’s veteran’s hiring preference. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov. State agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
Name Ayswarya Renjith