GENERAL STATEMENT OF JOB
Provides administrative, technical and operational support to assigned Division(s).
ESSENTIAL JOB FUNCTIONS
Responds to telephone, email, written and in-person inquiries; provides answers and information requiring knowledge of departmental policies and procedures.
Prepares various correspondence, spreadsheets, requisitions, invoices, forms, and other documents utilizing established guidelines and procedures.
Performs accounting duties, including, but not limited to billing, collection, invoice payment requests, reconciliation of purchasing card statements and travel-related forms.
Provides support for citizen, contractor and builder requests; reviews submitted development plans plats and calculates stormwater fees.
Coordinates and maintains filing system; to include all records, forms, reports and office files.
Assists with coordinating and scheduling meetings; attends meetings and records official minutes as required.
Performs timekeeping functions; verifies, enters and submits timesheet data and/or reports; advises department managers of leave balances; informs department staff on payroll policies and changes.
Prepares responses and generates documentation for public record requests.
Researches permits, inspections and projects; conducts a variety of routine and specialized research and analysis of statistics in assigned area of responsibility.
Must be available to work before, during and/or after a declared emergency or FEMA event.
Performs related duties as required.
MINIMUM TRAINING AND EXPERIENCE
High school diploma or GED supplemented by a minimum of two (2) years progressively responsible experience in advanced administrative support functions, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Requires a minimum typing speed of 40 words per minute. Experience with Microsoft Word, Outlook and Excel software required. Additional education with course work emphasis in Business Management, Administration or closely related field preferred. Experience with a work order software is preferred. Requires a valid driver license.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Physical Requirements: Must be physically able to operate a variety of machines and equipment including computer, scanner, office equipment, telephone, facsimile and copier. Must be able to exert 10 to 50 pounds of force occasionally and a negligible amount frequently to lift, carry, push, and pull or otherwise move objects. May require bending, stooping and twisting. Physical demands are essentially those of sedentary work.
Interpersonal Communications: Requires the ability of speaking to convey or exchange information; includes issuing and receiving assignments, instructions, and directions. Requires the ability to tactfully and effectively interact with the public and with co-workers.
Language Ability: Requires ability to read Standard English, as well as basic technical data, policy and procedure manuals, codes, etc. Requires the ability to prepare forms and reports using prescribed formats. Requires the ability to communicate effectively in Standard English. Requires the ability to communicate with a broad array of individuals from various professional backgrounds.
Intelligence: Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of instructions in written and oral form; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to issue and follow verbal and written instructions.
Numerical Aptitude: Requires the ability to add and subtract totals, multiply and divide, use decimals and calculate percentages.
Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be able to perform under stress when confronted with frequent deadlines or peak workloads.
Physical Communications: Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Must be able to hear and understand communications through telephone and radio.
Health Insurance is provided at a low cost to employees; family coverage is also available at a reasonable rate.
Life Insurance – The BCC provides $25,000 of basic life and accidental death and dismemberment (AD&D) insurance for each employee. Employees may purchase optional group term life insurance in $25,000 increments up to a maximum of $500,000.
Long Term Disability – BCC provides a long-term disability for all full-time employees. Has a six-month waiting period from date of incident, and then receives 50% of salary up to five years. Employee may buy up an additional 10%.
Dental Insurance is provided at no cost to employee; family coverage is available for a reasonable rate.
Section 125 Plan (Flexible Spending Plan) – Allows employees to pre-tax certain insurance costs; unreimbursed medical; and dependent care expenses.
Florida Retirement System (FRS) – The County pays a percent of the employees’ salary into the FRS.
Holidays /Annual and Sick Leave Accruals – The County offers 10 paid holidays and annual and sick leave accrual.
Bereavement Leave – In the event of death in an employee’s immediate family (as defined in the Human Resources policy), he/she may be granted bereavement leave with pay for up to a maximum of twenty-four hours (24) hours.
Deferred Compensation Savings is offered to all full-time employees through payroll deduction.
Full-time employees offered free membership to Central Credit Union of Florida and Eglin Federal Credit Union. Participate through payroll deduction.
Full-time employees may purchase U.S. Bonds through payroll deductions.
Employee Assistance Program (EAP) – Full-time employees may use the EAP after completion of 6 month Probationary period. Three counseling sessions will be provided by the EAP provider at no cost to employee/spouse or dependent.
Educational Reimbursement Program – Reimbursement of tuition and books for all full-time employees after one year of employment. (Department Head approval required).