Primary Location: United States of America-OHIO-Richland County-Mansfield
Work Locations: Mansfield Correctional Inst 1150 North Main Street Mansfield 44905
Organization: Rehabilitation & Correction – Mansfield Correctional Institution
Classified Indicator: Classified
Bargaining Unit / Exempt: Exempt
Unposting Date: Nov 26, 2021, 10:59:00 PM
Job Function: Corrections
Agency Contact Name: Personnel Director
Agency Contact Information: 419/610-2722
Administrative Professional 4 -20021523
Who We Are…
Guided by a single mission “To reduce recidivism among those we touch,” the Ohio Department of Rehabilitation and Correction believes that everyone is capable of positive change. Our staff embrace these core values and serves as role models for pro-social behavior conveying an attitude of dignity and respect in the treatment of others.
What We Do…
The Ohio Department of Rehabilitation and Correction has been tasked with front line crime reduction through rehabilitative treatment and programming efforts provided in a safe, secure and humane correctional environment and effective community supervision. Our goal is to protect the public through helping individuals turn away from crime and become productive, contributing members of our communities, ensuring a safer Ohio for all Ohioans now and in the future.
To learn more about our agency, please visit our website at www.drc.ohio.gov
Are You Ready?
We are thrilled to see that you are interested in beginning your career with the Ohio Department of Rehabilitation and Correction! Without a doubt, this will be the most rewarding and meaningful work you’ll ever find with a work family that is second to none!
THIS IS A REPOSTING. YOU MUST APPLY TO BE CONSIDERED.
The Job Opportunity and Duties…
Performs non-routine, complex administrative tasks assigned by and on behalf of the Warden
Independently makes decisions and judgements involving non-legal interpretation of policies and procedures and takes appropriate action
Responds to communication from inmate families and general public
Opens inmate correspondence and researches and drafts response for Warden signature
Reviews various reports for Warden by checking for completeness and accuracy of information and compliance with procedures including fiscal, EEO, training and inspector monthly reports
Coordinates and notifies staff of inmate transfers in and out of institution and composes and types reports for Warden (e.g., inmate deaths, funeral trips, bedside visits, deportation hearings, transfers and admissions to hospital) Screens and assists in interviewing applicants for clerical positions
Represents Warden on various institutional committees
Organizes and coordinates department head meetings and meetings and conferences with outside agencies
Communicates policies, procedures, rules and directives to staff and assures that all staff receive and review communications
Gathers facts and information to produce the monthly on-line Significant Incident Summary report and the Health Care Outcome Monthly Tally report for BIASC Enters daily confidential incident reports that occur within the institution into database
Performs secretarial and routine tasks for the warden
Maintains warden’s calendar (e.g., schedules meetings, appointments and interviews)
Logs meetings and other events on the warden’s calendar
Takes and transcribes meeting minutes and minutes of other events as directed by the Warden
Screens all incoming telephone calls
Acts as liaison between the Warden, other government agencies, the general public, other institutions and/or the Office of Prisons
Answers and/or refers to appropriate staff sensitive telephone calls regarding inmates or employees
Completes various reports (e.g., Weekly Status Report, monthly Correctional Institution Inspection Committee Report, Quarterly Report)
Coordinates all legal and certified mail for the warden’s office
Coordinates legal representation for the warden for Habeas Corpus Lawsuits Logs, distributes and/or routes all incoming mail and reports
Directs visitors scheduled to meet with the Executive Staff; reviews supply inventory and orders for the warden when necessary
Requests new equipment as necessary
Maintains the Warden’s filing system by adding new information and discarding obsolete information; follows the ODRC record retention schedules and disposes of or transfers records in accordance with this schedule
Performs other duties as assigned
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
Knowledge of English grammar and composition; arithmetic that includes addition, subtraction, multiplication and division; records management; business communications; administrative practices and procedures*; general office practices and procedures; agency-specific office practices and procedures*; budgeting*; government structure and process*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer and office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions and provide appropriate information or referral.
(*)Developed after employment
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
Background Check Information
You Also Need to Know
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
The final applicant selected for this position will be required to submit to urinalysis prior to an appointment to test for illegal drug use. The State will decline to extend a final offer of employment to any applicant with a verified positive test result. Also, an applicant with a positive test result will not be considered for any position with the State of Ohio for a period of one year. "Not applicable to current state employees".
This position may be subject to Federal Alcohol. Tobacco and Firearms (ATF) regulations that prohibit someone to carry, transport, or otherwise possess firearm(s) and/or ammunition from consuming marijuana, including medical marijuana. Medical marijuana is prohibited as a valid medical explanation for a positive drug test for final applicants in this position.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring: