Administrative Assistant – Saguaro Elementary School Full Time

The job of Administrative Assistant – Elementary School is done for the purpose of providing secretarial and administrative support to the school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring efficient operation of support functions; and coordinating projects and site activities.

Responsibilities include: administers medication and first aid to students under the guidance of the school nurse; compiles data from a variety of sources, (e.g. student information, time sheets, calendars, student attendance, daily attendance records, etc.); coordinates a variety of programs and/or activities, (e.g. school lunch program, meetings, classroom and site staff coverage, building in-service day activities, workshops, fire drills, master calendar, etc.); diffuses potentially hazardous situations within the school site; maintains documents, files and records, (e.g. administrative records, maintenance requests, building keys, office procedures, all forms, building personnel records, substitute attendance, student files, etc.); maintains inventories of supplies and materials; monitors assigned school site activities and/or program components; orients new site personnel, (e.g. substitutes and staff as required, regarding appropriate school and district practices; oversees office staff, student assistants, volunteers, etc.); prepares a wide variety of written materials, (e.g. schedules, budgets, reports, memos, letters, handbooks, etc.); processes documents and materials, (e.g. absent reports, monies received from teachers or students, time sheets, forms, daily attendance, purchase orders, etc.); responds to inquiries from a variety of internal parties by phone, letter and/or in person, (e.g. staff, parents, students, public agencies, etc.); supports assigned administrative personnel and assists other personnel as may be required.

Job related experience is desired. Full time with Benefits.

Qualifications – High School diploma or equivalent required, Pre-employment proficiency test, Criminal justice fingerprint/background clearance. Ability to read, write and communicate clearly in English.