About the Position
We are looking for an experienced Administrative Assistant to join our team in California Children’s Services (CCS). This position handles a broad range of duties, supporting our administrative office as well as our CCS Medical Therapy Units located throughout the County (Oceano, SLO, Atascadero, Paso). The ideal candidate will be a master multi-tasker with excellent communication skills, flexibility, and an upbeat attitude to serve some of the most medically fragile children and their families in San Luis Obispo County. Utilizing a variety of computer programs and databases, strong computer skills including Excel, Word and PowerPoint are essential. Come join our “whatever it takes” team where you’ll find lots of day-to-day variety, outstanding team support and a full time, permanent position in an environment focused on helping children and families.
The Ideal Candidate
Typical Tasks and Representative Duties
Performs varied clerical, technical, specialized or difficult administrative support work; may use database, word processing or spreadsheet software programs and other applications; reviews, analyzes and processes legal documents, property records, and forms; conducts transactions with the public and other employees requiring interpretation of laws, procedures, policies, and rules; may enter data directly into computer systems; may work on affidavits, registrations, nominating petitions, and campaign statements; may accept, review and process documentation filed for legal recordation; compiles, reviews or prepares and edits materials for reports, statements and records; may compose and present various statistical reports, correspondence and documents; answers inquiries relating to departmental or County policies and procedures; performs computations for fines, bills, vouchers and claims; may post and balance source documents to journals and ledgers; gathers data; prepares and/or transcribes a variety of reports within established guidelines; may transcribe from dictating equipment; performs reception and administrative support activities which include assisting customers to gain access to departmental services; answers telephones, screens and directs calls, and refers to appropriate individuals; and does other related work as assigned.
Distinguishing Characteristics Incumbents, under general supervision, are expected to perform all of the above; plus, assist other staff with questions and assist the supervisor; may act in supervisor's absence as required; may be assigned limited technical and para-professional duties under direct supervision; may be assigned to clerk less complex meetings. This class is the advanced journey level Administrative Assistant level and is distinguished from the lower levels of the series by the requirement for increased job knowledge, proficiency, increased responsibility, initiative, and judgment; assignments may require performing lead worker responsibilities and/or training functions.
Education and Experience
Either A: One year of experience performing duties comparable to an Administrative Assistant II. Or B: Three years of experience performing a wide variety of clerical and administrative assistant duties including word-processing/computer experience.
Licenses and Certificates
Some positions may require possession of a valid Class C CALIFORNIA driver's license. Certain job assignments may require typing speed certification at a particular level, depending on job duties.
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How to Apply
Applications, including answers to supplemental questions, must be submitted online by the final filing date. Most County recruitments require you to respond to supplemental questions as part of the application process. We recommend that you review these questions prior to beginning your application.
An initial application review will be conducted. Candidates who meet the minimum qualifications and are best qualified will be invited to participate in selection activities which may include online assessments, performance exams, written exams, and interviews.
Final candidates will be required to have an in-depth background review performed before proceeding in the process. Please note that references will not be contacted until the end of the process.
If you have questions or would like to discuss the opportunity further, please contact Human Resources at email@example.com. Confidential inquiries are welcomed.
REASONABLE ACCOMMODATION NOTICE:
Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call 805-781-5959 for assistance or e-mail firstname.lastname@example.org for more information.
Pursuant to recent California Department of Public Health orders, workers in designated facilities and positions are required to be vaccinated against COVID-19 and/or submit to weekly COVID-19 testing. If your position is determined to fall under the State orders, you will be required to provide proof of COVID-19 vaccination or submit to weekly COVID-19 testing, where applicable.
Our CommunityLocated halfway between Los Angeles and San Francisco, approximately 280,000 people call San Luis Obispo County home. San Luis Obispo County's natural beauty includes beaches, lakes, mountains, wetlands, and oak- studded hills. It's home to California Polytechnic State University, Cuesta Community College, Hearst Castle, two historical missions, and a commercial airport. A Mediterranean climate keeps San Luis Obispo at an average daytime high of 70ºF with usual lows in the 40s. Varied and growing industries form its stable economy. Residents rejuvenate themselves by enjoying the county's year-round farmers markets, wineries, public trails, and cultural events.More information about San Luis Obispo County can be found at: http://www.visitsanluisobispocounty.com/. CompensationThe annual salary is supplemented by a generous benefit package which includes:- Medical, Dental and Vision Insurance- Participation in the San Luis Obispo County Pension Trust Retirement Fund- Deferred Compensation Plan- Flexible Spending Section 125 Plans- Paid Personal, Sick and Vacation Days- Paid Holidays- Employee Assistance Program- Education Allowance- Post Employment Health PlanDepending on your position, you may be eligible for additional benefits.