The City of Ventura is hiring! We have an immediate vacancy for the position of Administrative Assistant. Come join our team as we align our workforce to better serve our community together – they're counting on us.
The current vacancy is in the City Attorney’s Office. The resulting eligibility list created from this recruitment will be used to fill future Administrative Assistant vacancies that occur while the eligibility list is active.
The Administrative Assistant will work directly for the City Attorney and perform a variety of highly responsible, confidential, and complex secretarial and administrative duties. The Administrative Assistant is also responsible for coordinating overall departmental office support functions.
The ideal candidate for this position has demonstrated experience in working in a fast-paced confidential office environment. This person is skilled at exhibiting tact and a professional demeanor when interacting with executive staff, elected officials, and the public. The selected person has experience prioritizing multiple projects and deadlines and has a wide range of experience with city government services. The ideal candidate is a proficient communicator and able to coordinate highly complex and sensitive information and activities with City executive staff, elected officials, representatives of other agencies, and constituents.
This position is designated as "at will," serving at the pleasure of the assigned Department Head, and subject to discharge without cause and without the right of appeal. This position is also designated as "confidential" in the City's Employer-Employee Relations Resolution.
City of Ventura
The City of Ventura is located just north of Los Angeles County and south of Santa Barbara County and is frequently considered one of America’s most desirable places to live. The City is a full-service municipality that was founded in 1782, incorporated in 1866, and serves nearly 110,000 residents within its 32 square miles. With nearly 600 employees, the City is dedicated to delivering key services to our businesses, residents, and visitors to ensure Ventura remains a fiscally stable, economically vibrant, safe, clean, and desirable community.
Locals and visitors enjoy Ventura’s impressive park system that includes 32 parks and historic sites, and more than 800 acres of open green space. The City offers a remarkable year-round climate, friendly people, and a spectacular coastline. Ventura is an exciting location for a variety of outdoor activities such as biking, hiking, kayaking, paddle-boarding, sailing, surfing, whale watching and windsurfing. Other activities include the Channel Islands National Park, championship golf, world-class shopping, wine tours, and more. Learn more about the City of Ventura at www.CityofVentura.ca.gov
Benefits and Additional Information
The City offers a total compensation package that includes both a generous salary and other benefits! Refer to the benefits tab on the job posting for more information.
To be considered for this career opportunity, please complete an online City Job Application and supplemental questionnaire by the filing deadline, Monday, November 22, 2021, at 5:30 p.m.
For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at www.cityofventura.ca.gov/jobs or by clicking here Administrative Assistant.
If you have questions about the recruitment process, please contact Human Resources at firstname.lastname@example.org.
A combination of education, training, and experience equivalent to the completion of high school, keyboarding abilities sufficient to perform the job, and four years of increasingly responsible advanced clerical or secretarial/administrative support experience are required.
Submit a City application and supplemental questionnaire by the filing deadline. It is important that your City job application show all the relevant education, training, and experience you possess. Resumes, CVs, and cover letters may be attached to your application but will not be accepted in lieu of a completed job application or supplemental questionnaire. Submitting an incomplete application or supplemental questionnaire, may disqualify you from further consideration in the recruitment process.
Application Filing Deadline:
Applications and supplemental questions will be accepted until Monday, November 22, 2021, at 5:30 p.m.
Application Review and Selection Process:
All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed and only those candidates determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline.
The selection process may consist of one or more of the following: proofreading exercise, reading comprehension exercise, keyboarding, MS Office skills assessment, customer service assessment, and qualifying panel interview process.
Department Selection Interview:
A select number of candidates will be invited to a qualifying panel interview process that is tentatively scheduled for the week of December 6, 2021, or December 13, 2021. Select candidates will be notified of specifics after the filing deadline. Please note, given the current COVID-19 situation, initial panel interviews may be conducted via video teleconference. Selected applicants will be notified of specifics at the appropriate time.
The department selection interviews will be scheduled promptly after the panel interview process is completed.
The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.
In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, (805) 654-7853, e-mail: email@example.com.
Diversity and Inclusion
The City of Ventura values human rights, goodwill, respect, inclusivity, equality, and recognizes that the City derives its strength from a rich diversity of thoughts, ideas, and contributions. As leaders in public service, we aspire to be an employer of choice by promoting an organizational culture that reflects these core values. We seek to attract, develop, and retain a talented and dedicated workforce where people of diverse races, genders, religions, cultures, political affiliations and lifestyles thrive. Our goal is to create a welcoming and inclusive environment that empowers our employees to provide the highest level of service to our community of residents and businesses; they’re counting on us.
The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!
Employment Information: Right to Work: Before employment, candidates must submit documentation verifying their legal right to work in the United States. Background Check: A pre-employment verification of background, references, and medical examination will be conducted. A drug screening may be required for some positions. Applicants for positions using a City vehicle may be required to submit a DMV report. Probationary Period: Six month probationary period. The following classifications are 'At Will' position, subject to discharge without notice or right to appeal – Legal Litigation Assistants, Administriative Assistants, and Paralegals.Deferred Compensation: The City contributes $168 per year to a 457 plan and will match $1,000 per year contributed by the employee, for a total benefit of $1,168 per year.Medical & Dental Insurance: Up to $677 monthly towards a selection of plans. Medical and dental insurance is effective the first of the second month after date of hire. Optional Benefits: $483 monthly, which may be applied toward medical insurance premiums. Cash-out option is not available. Vision Insurance: City paid coverage provided for employees and dependents. Vision insurance is effective the first of the second month after date of hire.Life Insurance: City paid term life insurance equal to the employee's annual salary, and dependent life insurance of $2,000 per dependent.Disability Insurance: City paid short and long-term disability coverage.Retirement: Tier I – 2% @ 55/Single Highest Year of Compensation for Classic CalPERS members who worked for the City prior to December 31, 2012 and are returning to City employment. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier II – 2% @ 60/3-Year Final Compensation Period for Classic CalPERS members with less than a six-month break in service from another CalPERS or CalPERS'-reciprocal agency. Employees make a 7% member contribution, and may be subject to compensation limits per Section 401(a)(17) of the IRC. Tier III – 2% at 62/3-Year Final Compensation Period for New CalPERS members. Employees make a 6.25% member contribution, and are subject to compensation limits per Government Code Section 7522.10. Additional details regarding the City's retirement plan will be provided to candidates during the job offer process.Social Security: CalPERS members do not participate in Social Security retirement so there is no payroll deduction. Receiving a CalPERS benefit may affect your Social Security upon retirement. For further information contact a Social Security office or www.socialsecurity.gov/form1945.Medicare: Employees participate only in the Medicare portion of Social Security. There is a 1.45% payroll deduction for this benefit.Vacation: 2.5 weeks, increasing to 4 weeks per year, after 10 years service.Personal Leave: 27 hours per calendar year.Holidays: 12 paid holidays per yearWinter Holiday Break: 18 hours of Winter Holiday time. City Hall closure December 25th to January 1st.Sick Leave: 96-hour bank upon employment and additional accruals of 2 hours semi-monthly after 6 months of employment.Tuition Reimbursement: $2,500 per year for tuition and books for courses taken at accredited institution after completion of probation.Student Loan Forgiveness: The City currently qualifies as an eligible employer for the federal Public Service Loan Forgiveness program.Direct Deposit: Paychecks are automatically deposited to employee accounts. Flexible Workweek: A 9/80 workweek is available for some positions.Wellness Program: A comprehensive program is available, including on-site gym, exercise classes, downtown/beach-walking routes, weight loss, and tips on nutrition and healthy lifestyle.Professional Development: The City of Ventura is a LinkedIn Learning organization. LinkedIn Learning online classes are available with a library of more than 13,000 courses taught by real-world experts. Users can download certificates and customize learning paths that match their roles and competencies.