Performs administrative support duties at the department level. May relieve department head of routine administrative details. Arranges meetings and conferences, composes correspondence independently, researches and organizes information for reports. Essential Job Functions
100.00% – ~ Assists public, by telephone or in person, with questions requiring knowledge of department programs, policies, and procedures. Screens calls with tact and courtesy.
~ Interacts in a professional and respectful manner with City staff, officials, other agencies, and the public
~ Initiates and composes correspondence and memoranda, often of a technical or confidential nature, using office and word processing equipment. Routes and answers routine correspondence not requiring the Department Head's attention.
~ Consults and reviews correspondence prepared by others for Department Head's signature.
~ Makes and confirms travel arrangements; prepares travel itinerary and support documentation for trips
~ Schedules and attends various meetings; coordinates and conducts special meetings or events; takes minutes at meetings or transcribes dictation.
~ Updates department website as needed and posts agendas and meeting minutes.
~ Assist with organizing and maintaining a filing system of entry records
~ Perform additional related duties as assigned
Knowledge, Skills and Abilities
~ Local government administration procedures
~ General office practices and departmental policies.
~ English grammar, spelling, punctuation
~ Recordkeeping and retention policies and practices.
~ Modern office procedures, methods, and computer equipment
~ Excellent organizational skills and attention to detail
~ Above average computer skills to include extensive spreadsheet and reporting capabilities
~ Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel)
~ Operation of calculator, desktop computer, copier, phone system, etc.
~ Read and interpret department-related regulations and directives
~ Prioritize tasks and manage multiple deadlines
Education & Experience
Education and Experience – Education:
High School Diploma or equivalent.
Three to four years of experience as an administrative assistant or equivalent. Municipal administrative experience preferred.
Any work-related experience resulting in acceptable proficiency levels in the above Minimum Qualifications is an acceptable substitute for the above-specified education and experience requirements. Working Environment
Work is performed in an office setting.
The employee may be subject to:
~ Often seated at desk in front of computer
~ Noise level is moderately quiet in the office
~ Walking, sitting, standing, bending, and reaching is required
~ Attendance at night meetings may be required
The City of Dickinson is a growing suburban community halfway between Houston and Galveston on Interstate 45. The City offers free insurance (health, dental and vision) to full-time employees; 10 paid holidays; paid vacation and sick leave; certification pay; and longevity pay. Retirement is offered through the Texas Municipal Retirement System with the City providing a 2:1 match (employee contribution rate of 7%, 5 year vesting). Disclaimer
Passing of a background check, physical and drug test are required for all positions prior to final offer. The City of Dickinson is an Equal Opportunity Employer. Application Special Instructions