Administrative Assistant 1 Full Time

THE POSITION

How would you like to help improve the health of your community? This position, in the Bureau of Community Health Systems (BCHS), Southeast District Office supports the organization's mission of providing infrastructure for the implementation of core public health functions in a high quality, effective, and responsive manner that will positively impact the health status of Pennsylvanians by providing assistance in and around the Southeast District communities, a culturally diverse group of clients.

Become part of our team today!

DESCRIPTION OF WORK

• Designated as primary timekeeper for Southeast district (adjust leave requests, code time for OT, revise AWS, basic work schedule changes, respond to HR timekeeping requests and employee leave and overtime inquiries).
• This position is considered an essential/emergency responder employee and carries out essential job functions or assigned emergency duties which may involve deploying to a field location to participate in public health activities or other duties as required during periods of emergency. If assigned, emergency assignments may be performed under adverse conditions and continue for periods ranging from a few hours to several weeks.
• Performs budgeting, expenditure payment, stock procurement and general business operation duties of the assigned districts to ensure resources are utilized efficiently and appropriately.
• Monitors/reviews P-card purchases for the assigned districts. Purchases commodities and services according to current policy and procedures of the Field Purchasing Manual, Management Directives, Administrative Circulars and District Policy/systems. Maintains files, reconciles MasterCard statements and submits backup paperwork for audits to the Comptroller’s Office upon request.
• Generates/completes/processes appropriate Civil Service hiring forms. Submits recommendations for appointments through the E-PAR system.

Full-time employment.

Work hours Monday through Friday 8:00 a.m. to 4:30 p.m. with one hour lunch period.

You will have the opportunity to work from home (telework) up to 4 days a week (Monday in office, and telework Tuesday, Wednesday, Thursday and Friday) . In order to telework, you must have a securely configured high-speed internet connection. If you are unable to telework, you will have the option to report to the headquarters office in Reading.

Position will service the Southeast District Office encompassing these counties: Berks, Delaware, Lancaster, and Schuylkill.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

If you are selected for hire and you are not a current Commonwealth employee, this position requires you to be fully vaccinated against COVID-19 prior to the start of your employment. You are considered to be fully vaccinated two weeks after your second dose of a two-dose COVID-19 vaccine (e.g., the Moderna or Pfizer-BioNTech vaccines) or two weeks after receiving a one-dose COVID-19 vaccine (e.g., the Johnson & Johnson vaccine). If you are not fully vaccinated prior to the start of your employment, or you have not received an accommodation exempting you from the Commonwealth’s vaccination policy based on a medical or religious reason, your job offer will be rescinded.

If you are selected for hire and you are a current Commonwealth employee, this position requires you to be either fully vaccinated prior to starting in this position OR undergo weekly testing for COVID-19. Unless you have received an accommodation exempting you from the Commonwealth’s vaccination policy based on a medical or religious reason, if you are not fully vaccinated prior to starting in this position and you refuse to undergo weekly COVID-19 testing, your job offer will be rescinded.

Qualifications:
Minimum Experience and Training Requirements: Such training as may have been gained through graduation from a four year college or university; OR any equivalent combination of experience and training.

Must meet PA residency requirement – For more information on ways to meet PA residency requirements, follow the link and click on Residency.

Do not submit resumes, cover letters, and similar documents. These documents will not be reviewed and the information contained therein will not be considered for the purposes of determining your eligibility for the position or to determine your score. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Must be able to perform essential job functions.

Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals)

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

Your score is valid for this specific posting only.

You must provide complete and accurate information or:
your score may be lower than deserved.

you may be disqualified.

You may only apply/test once for this posting.

Your results will be provided via email.

Health & WellnessWe offer a comprehensive benefits package, including health coverage, vision, dental, and wellness programs.* Work/Life BalanceWe understand that there is more to life than work – and we want you to enjoy it!For most positions, we offer paid vacation days, paid sick days, military leave, as well as paid time off for most major U.S. holidays. Alternate work schedules are available for certain positions. Career DevelopmentWe want to help you grow and see your goals become a reality! Supervisors and human resource staff are available to help employees create a plan to develop skills for their current jobs or prepare for the next step in their careers. Employees can easily transfer between positions or agencies to expand knowledge and pursue new challenges while retaining leave and benefits. Additionally, there are a variety of programs available to help get you where you need to be.Other RewardsCommonwealth employees enjoy many other rewards, including opportunities for recognition, workplace charitable giving, and even special employee-only discounts. For more information about benefits, health and wellness, work-life balance, career development, and other rewards go to www.employment.pa.gov and click on the benefits box. *Eligibility rules apply.

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