Administrative Analyst I Full Time

Introduction

THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.

The City of Oceanside is accepting applications for the position of Administrative Analyst I. There is currently one vacancy in the Development Services Department, Building division. This position will report directly to the Chief Building Official and work on a team that performs a variety of professional, administrative, and analytical work related to supporting the Department and the Building division.

This is the entry-level class in the Administrative Analyst series. The position will conduct administrative, analytical, and special research and studies; track Building software input and work with staff to address data conflicts; review Building fee charges and process refunds; assist in budget preparation; develop and facilitate Requests for Proposals; administer contracts; process applications and requests; process timesheets; manage the Building division website; supervise clerical staff; and, provide customer service. The ideal candidate should have initiative, excellent analytical, writing, and communication skills; ability to work self-sufficiently; aptitude for administering many projects at once; and, a penchant for process improvement and efficiency creation.

Examples of Duties

The Administrative Analyst I duties include conducting administrative, analytical and special studies; preparing reports and making recommendations; assisting in budget preparation and reviewing budget requests; assisting in analyzing revenue sources; coordinating departmental activities and administering agreements with outside consultants, contractors or governmental agencies; studying space allocations and resources utilization; analyzing and recommending improved methods and procedures; providing advice and assistance to departments regarding administrative practices; working with citizen groups and commissions; and preparing reports and correspondence; initiating and conducting research, developing systems/procedures for assigned functions, and monitoring and revising as necessary; assist in monitoring contracts for compliance; preparing reports, procedures manuals and correspondence; supervising paraprofessional or clerical staff; and carrying out assignments with minimal supervision.

Minimum Qualifications

Knowledge of:
Public administration policies, practices and procedures, including personnel and fiscal management procedures.

Statistical and research methods.

Administrative survey techniques.

Computer applications related to analysis.

Ability to:
Interpret, analyze and solve operating problems of organization and management.

Collect and evaluate data, draw valid conclusions and project consequences of various alternative recommendations.

Operate personal computer with proficiency and familiarity.

Communicate effectively, orally and in writing.

Prepare complex reports and analyses.

Maintain effective relationships with those contacted during the course of work.

Reason logically to analyze and solve operating problems.

Experience and Training

Experience: A minimum of one year professional level experience in administrative or management analysis.

Training: A Bachelor's degree from an accredited college or university in Public Administration, Business Administration or a closely related field.

License: A current, valid, California driver's license.

Working Conditions and Selection Process

Environmental Conditions: Office environment; exposure to computer screens.

Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting and standing for prolonged periods of time; speaking and hearing to exchange information; visual acuity to read and interpret information.

Selection Process: All properly completed applications will be reviewed and the most appropriately qualified candidates will be invited to continue in the selection process. Failure to provide all required application material will result in disqualification. The selection process may include any combination of a written exam, oral exam, and/or skills assessment to further evaluate job-related education, experience and training. Candidates who successfully complete the examination process will be placed on the Eligibility List which will remain valid for a minimum of six months.

RÉSUMÉS WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS, BUT MAY BE ATTACHED.

CANDIDATES WHO REQUIRE A REASONABLE ACCOMMODATION IN THE SELECTION PROCESS, SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.

Recommended Skills

• Administrative experience
• Driver's License
• Communication skills
• Writing skills